REGISTRATION:
When the required deposit is received, registration is considered complete. However, if the deposit is not received within 30 days of registration, it will be automatically cancelled. Registrations submitted within 90 days of tour departure require full tour payment and a $100 late fee plus any additional fees associated with late registration. Tour space is limited; registration will close once availability is filled. At registration submission, passengers confirm tour membership and acceptance of all tour terms and conditions. MTT and all cooperating agencies act only in the capacity of agents for the hotels, airlines, bus companies, owners, or contractors providing accommodations, transportation, or other services, (hereinafter Supplier) and all coupons, exchange orders, receipts, contracts, and tickets issued by MTT are issued subject to any and all tariffs, terms and conditions under which any accommodation, transportation, or any other services whatsoever are provided by such suppliers or by any person in their employ. By the acceptance of tour membership and/or such receipts, contract, and tickets, the passenger agrees to the foregoing and also agrees that neither MTT nor any of its employees or affiliates shall be or become liable for any loss, injury, damage, added expenses or costs, resulting directly or indirectly from any acts of God, hostilities, civil disturbances, strikes, riots, acts of terrorism, wars, epidemics, quarantines, medical or customs regulations, improper visas, passports, or other travel documents, defaults, delays from any causes beyond MTT control, or for any loss or damage, resulting from the negligent or omission of any supplier or other parties. By embarking on this tour, the passenger voluntarily assumes all risks of damage or loss involved with such a tour, whether expected or unexpected. The passenger is advised to obtain appropriate insurance coverage against them. MTT reserves the right to refuse any person, before or during the tour, and to cancel or change the tour, hotel, airline, or sightseeing should circumstances warrant, at the judgment of MTT. In calculating tour cost, MTT relies on the enforceability of these terms, and the passenger’s consent to each one.
PRICING:
Tour price is based on double occupancy with a required passenger minimum. If this minimum is not met, the tour price is subject to change. Airline seating for group tours is subject to availability. As a result, MTT may request but cannot guarantee seat assignments. The tour price reflects a discount for payments made by check. Returned checks are subject to the applicable banking fees. Payment by Visa, MasterCard, Discover, and American Express is accepted as a convenience and is subject to a 3.5% non-refundable convenience fee. All rates are in U.S. dollars, per person, double occupancy. NOTE: Any deviation from the prepared tour itinerary will be assessed at $250 per person, per change. Additionally, passengers are responsible for actual costs of deviation travel services. (Travel services includes, but is not limited to, lodging, surface transportation, transfers, tours, meals, guides, baggage transfer, sightseeing, recreational activities, vehicle rental, or other travel-related services, however denominated, including, but not limited to, travel certificates, registration fees, and processing fees. Travel services does not include travel services rendered by lodging providers such as a hotel, motel, or similar lodging establishment where the lodging provider supplies only that service.) No changes will be accepted within 90 days of departure. The fare is based on advance purchase excursion rates. The services of any IATA or ARC carrier may be used in conjunction with the tour. MTT acts only in the capacity of agents for all vendors.
ROOMING:
Married couples are roommates by default. Individual passengers may identify a roommate or request a roommate assignment. Based on registration, MTT will make every effort to assign a suitable roommate; however, MTT is not responsible for, nor does it guarantee, securing a roommate. If a roommate is unavailable for placement, the single room supplement will apply. If an assigned roommate cancels, that same individual is responsible for the single room supplement.
PASSPORT/VISA:
A valid passport is required for all trips outside the U.S. Passports must be valid for six months beyond the tour return date. Because entry laws differ by country with respect to passenger citizenship, all non-U.S. passport holders should confirm visa requirements per the published tour itinerary. Passports and visas (if needed) are not included in the tour price. The passenger is responsible for ensuring the registration name matches their valid passport and all related travel documents. As flight tickets are issued in the registration name, the passenger is responsible for any costs associated with document changes, including expedited fees. Any expenses incurred due to delays or itinerary changes related to the lack of appropriate passenger travel documents are the responsibility of the passenger and are not eligible for refund. Passenger address changes or special delivery requests received within 30 days of tour departure are subject to availability and a processing fee.
TRAVEL INSURANCE:
Passengers are recommended to secure insurance coverage to protect against unforeseen events such as flight delays, trip interruption, or missed connection; baggage delay or loss; illness or emergency medical expenses. Before tour departure, passengers should become familiar with their specific plan coverage terms and details, including limitations and exclusions, contained in the insurance policy.
CANCELLATIONS:
Notice of tour cancellation must be provided to MTT in writing (info@madisontravel.com) and will take effect upon date of receipt. All passengers should note the following MTT cancellation penalties and refund eligibility before tour departure: up to 120 days = tour price less $200 handling fee; 119-60 days = tour price less $500 fee; 59-30 days = 50% of tour price; less than 29 days = non-refundable. All applicable airfare and overseas operation cancellation fees also apply. Unused tour cost portions are non-refundable.
CALIFORNIA ONLY:
MTT is a participant in the Travel Consumer Restitution Corporation (TCRC). California passengers may request reimbursement from TCRC if owed a refund of more than $50 for transportation or travel services which were not refunded in a timely manner by a seller of travel who was registered and participating in the TCRC at the time of sale. The maximum amount which may be paid by the TCRC to any one passenger, is the total amount which may be paid on behalf of the passenger to the seller of travel, not to exceed $15,000. A claim must be submitted to the TCRC within six months after the scheduled completion date of travel. A claim must include sufficient information and documentation to prove the claim and a $35 processing fee. A claim may be filed and paid online (https://tcrcinfo.org/file-a-claim) or by mailing a check to Travel Consumer Restitution Corporation, 468 Manzanita Ave, Suite 1, Chico, CA 95926. For any questions, please call (530) 809-4220. For travel customers located outside California, the California Travel Consumer Restitution Fund does not cover this transaction. You are not eligible to file a claim against that fund in the event MTT defaults.
